How do you structure your calendar? Do you write down everything you have and need to do and just leave it like that? Or do you follow a calendar system that fits your lifestyle?
Having a calendar alone isn’t enough for you to become productive. You need to have a structure, a system to make it effective. So how do you do it? Through planning, scheduling and organizing.
What is planning, scheduling and organizing?
Planning, scheduling, and organizing are somewhat similar to each other. However, there are also key differences that set the three apart. All three are essential to make a business successful, yet it doesn’t only apply to businesses alone. You also need to apply those three concepts in your personal and professional life to make things easier, at the same time, productive.
Planning is all about setting goals. I reckon every one of us has goals set for the future. If you have none, it’s high time you start setting yours- may it be a short-termed or a long-termed goal. It is in planning that you will envision your dreams- what do you want to do, where do you want to go, what or where will you be five years from now?
There isn’t a shortcut to realizing your goals, thus you need to craft the steps you need to take to achieve them. Planning gives you direction, so if you are stuck or get sidetracked, you will not be idle for long. You can always go back to your plans and start over again.
What have you accomplished today? Were you able to do everything that needs to be done? Or are you one of the millions of people who, even after spending long hours at work, still feel like you have not done enough at the end of the day? If that is the case, then it might be because you did not schedule your time properly.
Scheduling is all about when to accomplish the plans you have for the day. Face with lots of tasks, forgetting what to do next is likely to happen. When it does, you’ll end up not doing the more important things, thus, the feeling of not being productive. Scheduling your time properly will help you avoid that.
Do remember though, do not schedule your time for the sake of scheduling. There are tips you can follow to do it effectively. Read How To Manage Busy Schedule.
After scheduling, you need to do the organizing. It sounds like a tedious process, isn’t it? The truth is, it’s not. All three are connected.
You might get curious about why you need to organize when you are already done scheduling? It’s because, when you organize your schedule, it helps you find more free time! And who doesn’t want to have free time, right?
When you master these three concepts and apply them in your daily life, things will be easier for you in terms of work and personal life. Like what they always say, we need to work smarter now, or we will get burned out if we don’t. If you are one of the many people struggling with how busy you are, start planning, scheduling, and organizing.